How to scan a passport onto a computer correctly

What is this

The word “scanner” translated from English means “to carefully examine.” This is exactly the same way that a “scanner” works, which, by studying any object with text or drawing, transmits the image in digital form. The transmitted image is usually called scanning.

The digital copy of the passport obtained in this way is a scan of the document, which has no legal force without certification by a regular or electronic signature. Such scans of documents have become necessary for lawyers and bank consultants when applying for loans, as well as when registering for registration or in other cases.

What is a copy of a passport and in what situations can it be useful?

This type of document consists of A4 sheets that display the actual pages of the original document and include all the necessary information:

Full Name;
Date of Birth;
Family status;
place of registration, etc.

From a legal point of view, a duplicate of a general civil passport has many restrictions on its use, and without appropriate certification, in some cases it may be unsuitable.

The range of cases in which a certified copy of an identity document may be useful is quite large:

applying for a bank loan (including a mortgage);
registration and registration with the tax authorities of LLC/IP;
real estate transactions (registration of property rights, privatization, etc.);
other legal actions.

IMPORTANT! Often, government officials require the simultaneous provision of both a photocopy certified by a notary and the original.

What is it needed for

The range of applications of digitally converted document pages is enormous and in demand. When citizens master the portal of public services, when registering trade transactions, when sending applications to the court, as well as when applying for a job, the need for providing remotely scanned documents has increased.

A scan is required for almost all legal transactions. To send electronic copies of it you must:

scan a document;
transfer this information to your computer by attaching a file;
Having previously found out the exact email address of the file recipient, send a scan.

Digital copy of passport

In order to make such a copy, you need the appropriate equipment for this. In what format to send the received digital file depends on the requirements and needs of the recipient. Most often, passport pages converted to digital format are sent in PDF format, less often in JPG, with a certain color, as well as the resolution of the scanned file (number of pixels/inches). Copies of an image of a citizen's official document in electronic form completely transmit information from the paper sheets of the document. The acceptance of such scanned documents is fixed at the legal level in the regulatory document of the judicial department of 2021.

How to make a scan via PC or laptop

If you are using a Microsoft operating system to create a scan of a document, you need to do the following:

Connect appropriate devices for making digital copies to your computer. You can use a laptop.
Place the passport with the sheet to be copied towards the scanner.
Open the Start button in the menu and select the button indicating the scanning device.
Activate a new window and select the desired device to scan.
In the dialog box, define the required profiles for scanning.
Adjust the color of the scan.
Customize the format you need.
After the settings have been made, view the result again in a special window.
Press the button on the panel to copy. Click “Explorer” (floppy disk icon) in the “Start” menu, then click “Scanned Pages” in the “Documents” menu.

If this method failed to obtain the desired result, then pay attention to the instructions for scanning documents into PDF format on the website https://printeru.info.

Having received the scanning results, if you are dissatisfied with the result obtained, you can once again adjust the settings, focusing on the usual program of the device for copying.

Requirements

When providing a copy of an image of an official identification document electronically, most organizations have requirements for the copies provided. Correct scans must correspond to the original documents in terms of the information being transmitted and preferably in the same size. So, on one A4 sheet, copies of 2 pages of the passport are placed, in its expanded form and in black and white.

Necessary equipment

Above we described how to make a scan of your passport on a computer. Considering that modern mobile devices are mini computers, today it is possible to make electronic copies using phones. In most cases, this requires drivers that must be installed on the phone.

In addition to the indicated devices, it is possible to make a passport scanner using a multifunctional device that works as both a printer and a scanner. Such devices are widely used in offices.

Video: How to scan documents using your phone? Program overview

Scanning Requirements

Typically, documents are required to be presented at a 1:1 scale. The scan is performed in expanded form, that is, the necessary pages of the passport must fit in one file. To file a claim in the form of an electronic application, you must submit a copy in black and white and gray.

Special equipment

Passport scanning is carried out using a PC or laptop. The copy can also be made using a mobile device that already has the necessary drivers for the scanner installed, which can be digital, less often hand-held, projection or slide. Printers (multifunctional devices) can be used to produce an electronic copy of the passport.

If the scanner is missing

Then the photo can be taken using a mobile device. Scanning apps are available on smartphones and iPhones. The camera of the mobile device is used to take the photo. You can scan your passport online using the RiDoc and Acrobat programs, which are supported by Windows OS.

Using a smartphone

To scan a passport on an Android device you need to:

use the Google Drive application (light green icon);
select the folder where the scanned document will be saved;
open the pop-up menu, click the “+” icon;
click “Scan”;
point your mobile device camera at the page;
scan your passport; if necessary, the image can be cropped.

Using the “+” icon is a convenient way to add additional pages to a document. You can format the file and change the folder in which it is stored.

Read more: Bearer of sovereignty and source of power in Russia

What to do if you don't have a scanner

How to scan a passport if there are no scanning devices. This can really be done using a phone - a smartphone or iPhone, which has the appropriate applications and cameras installed. And with their help, scan the desired document. We use the phone to scan.

To create a copy of a passport image on electronic devices with the Android operating system, you need to:

Use Google storage service;
Find the file with the saved copied document;
Using the menu, find the window with the plus sign;
Place the phone above the page you want to copy;
Scan, adjusting the settings and zoom, if necessary, add a passport sheet to scan by pressing the plus key.

Beware of scammers

Recently, fraudsters have intensified their criminal activities, using personal data of citizens when concluding false legal transactions. This becomes possible due to the incompetent actions of bank employees, as well as their entering into a criminal conspiracy with fraudsters. Due to this, customer databases are leaked. The obtained citizen’s passport data facilitates the execution of transactions at a distance via the Internet. With their help, powers of attorney are drawn up and sales transactions are completed.

It is dangerous to send color scans of your passport through little-known Internet sites. The difficulty is that with such a transfer there is no way to check who has access to this data. It is necessary to send personal information only to a verified official enterprise. There are often cases of obtaining loans using a scan of a passport.

In addition, you should exclude the possibility of storing a scan of your passport on flash drives and transferring them to someone. Do not agree to send a digital copy at the request of any financial institution offering favorable loan terms. It must be remembered that, even though you can scan on any of the devices described above, it is advisable to prevent the loss of personal data and the document itself.

Copy of passport for employment

The position of the courts and Rostrud is clear - the employer does not have the right to store copies of employee documents.

Some companies prepare personal files for employees, although this is not required. An exception is state and municipal employees (Decree of the President of the Russian Federation of May 30, 2005 No. 609, Article 30 of the Federal Law of March 2, 2007 No. 25-FZ).

However, if the organization wants to, then no one will forbid it from maintaining the personal files of its employees. But the list of documents that can be placed in it is regulated:

application form, autobiography, resume;
application for a job;
copies of education documents;
recommendations and characteristics;
medical certificates;
employment contract;
extract from the employment order;
extracts from the protocols on election to a position, on the results of the competition for a vacant position;
personal card.

A copy of the passport is required only for civil servants. The rest have the right not to transfer it to the personnel service.

In accordance with paragraph 2 of Art. 5 of Law No. 152-FZ, the processing of personal data must be limited to the achievement of specific, predetermined and legitimate purposes.